how to take a screenshot

How to Take a Screenshot? (A Helpful Illustrated Guide) | 4 methods!

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How to take a screenshot, you ask? Quite easily done!

(Disclaimer: This post contains affiliate links. If you purchase through these links there is no added cost to you, but I do get a small commission. I do use and believe in these products, and hope you find the information useful)

You found something on your computer screen and you need a copy of it (or maybe just part of it). So how do you take a screenshot and save it?

(Same method: how to take a screenshot on a laptop, how to take a screenshot on a desktop, how to screenshot on Windows 10, how to screenshot on Windows 7, etc)

Method 1 – Use the age-old PrintScreen button on your keyboard

how to take a screenshot

This button harks back to, well a LONG time ago, but hasn’t lost it’s simple charm. (Some geeky Print Scrn history)

You don’t even need to use the Function (Fn) key on your keyboard for this method in most cases. Just tap the Print Scrn key to take a screenshot and the image on your screen is stored in memory. You can paste it immediately into any document, slide, most email programs, etc.

The downside to this slick method of taking a screenshot is you that get the whole screen. (Hey, it says “Print Scrn” right there!)  No worries, here’s one thing you can do if you need to crop it:

You can paste it into Windows Paint, crop it there, and save it.

You can also use PowerPoint. Just paste the screenshot into a slide and use the Crop tool. I’d advise you to set the Layout so there are no dotted lines, it just makes everything cleaner.

how to take a screenshot


A tricky trick for you (“Method 1a”):

If you have a smaller window open and you need to take a screenshot of that, but you don’t want to go to all the work of taking the entire “PrintScrn” and cropping it to the smaller window, you can simply hold down the Alt key while you press Print Scrn. It will copy only the image that’s “in front”. Then you can go to your destination document, paste it in, and save it.


Method 2Use the Windows Snipping Tool

how to take a screenshot

How to take a screenshot on Windows 10:  Windows 10 has a handy “delay” feature that wasn’t in Windows 7. Why is a delay nice to have? Well, have you ever wanted to take a screenshot of something you selected that had a drop down menu of choices? In the old version, as soon as you clicked “New”, that dropdown went away. With the Windows 10 version you can set a delay of several seconds. That gives you time to get the dropdown menu to re-appear again before you snip. It’s sort of like having a delay option for taking a picture on your phone – you need time to get everything right for just a few seconds.

Once you click “New”, the screen will gray out and you just drag your mouse over the area you want to snip. When you release the mouse button, you have exactly what you need. No full screen (well, unless you snipped the full screen)! You can then go to the document you want the image in, and do a Ctrl-C (Paste), and save it.


how to take a screenshot


Here’s a cool tip on how to take a screenshot and save it using the Snipping Tool: Once you’ve snipped the image you want, you can save that directly as a file using the disk icon:


how to take a screenshot and save it


You’re not limited to rectangular snips either. You can do them freehand, snip the window, or snip the fullscreen.

how to take a screenshot

There’s an Options button, too – the Snipping Tool has a few things you can customize:

how to take a screenshot

How to take a screenshot of your computer screen if you are a Mac User

I’m primarily a Windows guy (though I LOVE Macs), so here’s the way you can grab a screenshot with a macOS.  You press Shift-Command (⌘)-5 on the keyboard. You’ll then see the controls you need to capture not only still images, but screen recordings as well. (don’t worry Windows fans, I’ll show you how to do both in a minute with an awesome tool that makes everything I’m telling you more powerful). As with the Snipping Tool on Windows, you can also capture the entire screen, a window, or a selected portion with macOS.

Method 3 – Evernote Screen Clipper (requires Evernote)

How to take a screenshot with Evernote and its companion app (Evernote Helper), then place it directly into your Evernote Notebook:

When you’re on a web page and see something to clip and put into Evernote, the Helper will present three types of screenshots available to you:

  1. A screenshot of the whole screen.
  2. A screenshot of one specific application window.
  3. A screenshot of a unique selected area of the screen.

With all of the screenshot options, make sure to click Save to Evernote to save the note. Done!



Method 4, and here’s the cool part!

how to take a screenshot

People are always looking for a more powerful tool for taking a screenshot.  I see it at work all the time when teammates are getting ready for a very non-vanilla presentation. When writing a blog post, creativity in what you present helps you stand out from the crowd. You need to “better mousetrap”.

A company called Techsmith has one…  yep – for screenshots.

(Oh, and they also have one for Screen Recordings, too!)

I’ve used them both and can attest to their robust feature set. Check these out:

Screenshots are elegantly handled by a tool call Snagit. This … is how to take a screenshot!

  • It features something called All-in-One Capture®  (your entire desktop, region, window, or scrolling screen). By the way, scrolling screen is something you just have to experience – you can take a full-page, scrolling screenshot! This enables you to grab vertical and horizontal scrolls, infinitely scrolling webpages, long chat messages, and everything in between. Awesome power! Oh, but there’s amazing more-ness! With Snagit’s “Grab Text” feature, you can extract the text from a screen capture or file and quickly paste it into another document for edits. Think about that !

It can also

  • Function as a Screen Recorder and Webcam Recorder
  • Include audio in your videos from either a microphone or your computer’s system audio
  • Turn any short recording (.mp4) into an animated GIF, and quickly add it to a website, document, or chat
  • Cut sections of your screen recordings at the beginning, middle, or end
  • Record your iOS Screen with the TechSmith Capture App

The price is perfect and there is a Free Trial

If those features aren’t enough, then you’ll really want Camtasia. This is more of a full -featured screen capture program used to create professional-looking videos on Windows and Mac. I used it to create this short video for one of my blog posts.

Camtasia is superbly built and will help you with so many things:

  • Video tutorials
  • How-to videos
  • Demo videos
  • Meeting recordings
  • YouTube videos
  • Training videos
  • Video lessons
  • Webinar recordings
  • Instructional videos
  • Explainer videos
  • Presentation recordings

It’s feature set includes:

  • Capturing video and audio from your desktop (or record webcam)
  • A library of royalty-free music and sound effects.
  • Eye-catching titles, annotations, and effects
  • Zoom in, zoom out, and pan animations
  • Quizzes and interactivity
  • Transitions
  • Record or import PowerPoint slides directly into Camtasia

(hey bloggers, I can’t say who, but if you’ve watched one of the big name SEO YouTubers and bloggers, you’ve seen him use Camtasia to make smooth, impactful videos)

So, grab a copy and make the world full of wonderful you-ness!

how to take a screenshot

I hope I helped you learn how to take a screenshot! It’s super easy. Plus, taking a screenshot can be transformed into much more than a simple image snip. These tools will help you do amazing things by capturing your screen as a static or full motion playground.

If you liked this or have some ideas to share, please leave a comment, share my content, and Pin the image below!

how to take a screenshot


There are also also more tools and resources on my Resources page

Happy screen capturing,

how to take a screenshot

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